Attendance:
Matt Becker, John Clawson, Roger Denton, Mike Eisenhauer, Larry Grantham, Rob Walling, David Whitmer
The Pony Express Council’s National Jamboree Committee met for the sixth time on Tuesday, August 2nd, 2011 to discuss plans for the upcoming 2013 National Scout Jamboree; scheduled to be held from July 15th-July 24th, 2013 in West Virginia.
This meeting’s agenda was adjusted slightly due to the smaller attendance than normal. Instead of breaking out into subcommittees the group stayed together and discussed the progress that was made over the committee’s couple month break for the summer. With the scouting summer ending soon this meeting proved to be a great opportunity to get everyone back onto the same page and bring the newest committee member, David Whitmer – Assistant Scoutmaster, up to speed.
The first of many items of discussion came from the promotions subcommittee with their recap of what has been accomplished so far, and what they expect to complete in the coming months. Promotional Banners for the National Jamboree and the Summit Bechtel Reserve were posted; with one on the Trading Post wall at Camp Geiger, and another at the council’s service center. The first promotional video for the 2013 Jamboree has been posted online and can be found through the Pony Express Council Website or Youtube. Updates to the council’s jamboree page seemed to be a welcomed addition that proves to be helpful for interested parties.
Coming down the pipe are several new items that will continue to keep the National Jamboree in front of everyone. A second promotional video is currently in the works, with an outline and script draft currently available. It should only be a matter of time to get the video complied and posted on the Internet much like the first video. This video will feature the selected adult leadership for the troop giving an introduction of who they are and their scouting history. It will also include information on how to sign up to attend. New promotional items that were discussed for the first time at this meeting included creating a new jamboree link on the council’s home webpage. The idea to use the Jamboree’s logo was brought up so that those interested don’t have to wait for the banner to scroll by to access the information. One of the other ideas included a mass mailing for everyone in the council, although this could potentially be a high cost it needs to be looked into what it will cost.
With nobody present from the Trip Details and Finance subcommittees we moved onto Recruitment to discuss their progress. Roger Denton discussed his involvement with the tribal council to get representatives from each of the dance districts to help with recruitment and information distribution. The idea to create a information packet was brought up that could be distributed to leaders, units, crews, dance districts, etc.. With 6 youth that have filled out interest forms and turned them into the scout office the question about out of council scouts arose to see if an answer was available on how to handle their registration. Unfortunately the answer was not known so the question would be passed onto the Jamboree department with the National council.
The first shakedown has been scheduled for October 20-21st, 2012 at Camp Geiger. Plans for the weekend are being put together and new information will be released as it becomes available.
Other items of interest that were discussed at the meeting consisted of new information released by National since the last committee meeting.
Online Registration is now LIVE! –
Participants and Staff can now register through the Summit Bechtel Reserve Website.
Welcome Letter for Received Interest Forms –
A draft of the letter was reviewed by those in attendance; corrections and additions will be made before they are sent out in the next couple of weeks.
The new national web blog for the Summit Bechtel Reserve and 2013 National Jamboree. If you have a moment go check it out at the above web address.
Venturing Patrol –
Leader and Youth Interest forms are available now! You can find them here:
Adult Interest forms will need to be returned to the Scout Office by September 5th, 2011 in order to be considered for a leadership position within the patrol. The committee is looking to find one male leader and one female leader for the group of 8 youth.
The next meeting has been set for Tuesday, September 6th, 2011 at 7 PM. The group will be meeting again in the Herzog Lodge to discuss progress and any new information. The agenda will be emailed out at a later date and posted on the Jamboree Blog.
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