June 2011 Jamboree Committee Meeting Recap

Attendance:
Matt Becker, John Campbell, John Clawson, Roger Denton, Seth Euler, Alan Franks, Larry Grantham, Randy Hager, Spencer Rosenak, Steven Rosenak, Dave Thomas, Andy Trout, Rob Walling

The Pony Express Council’s National Jamboree Committee met for the fifth time on Tuesday, June 7th, 2011 to discuss plans for the upcoming 2013 National Scout Jamboree; scheduled to be held from July 15th-July 24th, 2013 in West Virginia.

The promotions committee approved one of the banner designs during the meeting and the banner will be sent to print soon. Those interested need to look for this banner to show up at Camp Geiger this summer. Another item that this committee is working on is to set up a video loop of the promotional video that was released at the last committee meeting, during Wednesday night at Camp Geiger. Both of these items will be displayed for all to see at the Trading Post area of camp.

More progress was made in the planning of the trip details in regards to World Strides (Jamboree Touring Company). World Strides sent the council an updated itinerary to correspond with the suggestions that were made by the committee to alter dates and travel methods used for the trip. With the changes came a new price point of which the committee motioned to move forward to make the final commitment to using World Strides as the exclusive touring company for the trip. The trip will begin on Sunday July 14, 2013 with a flight into Charleston, West Virginia. After a night at a hotel the group will leave the following morning to the National Jamboree where the will spend 10 days in the mountains of West Virginia near the New River Gorge (July 15 – July 24, 2013). On the morning of July 24th the troop will then depart the Jamboree for a spectacular train ride through the Gorge starting in Princeton, WV and ending in Washington D.C. that early evening. At which from that point on, the troops will be staying in hotels and touring the nation’s capitol until the late afternoon of July 26, 2013. The troop will then fly out from one of the area airports back to Kansas City to be reunited with family and friends back home. The places being visited and toured are still being decided upon, but my guess is that it will be similar to the trip taken in 2010. If you’re interested in learning more about where the 2010 group toured head on over their blog at: jamboreetroop1122.blogspot.com


The finance subcommittee is still working on creating a budget for the event to establish a final trip cost for the participants. With the new cost information from WorldStrides it will only be a matter of time before final costs are established. The number being tossed around at the committee meetings is $2500, although with more time we will have a better idea of what to expect once the final cost is released. Fundraising options are still being tossed around as well; these will be designed to help assist the boys in paying their own way. With the goal of giving every interested boy the opportunity to attend, this will become more of a major focus as time progresses.

Recruitment for Jamboree youth members is well underway now that the youth interest forms are out and being circulated. Forms can be found online or at the scout office and can be turned into the office or emailed to Matt Becker, Jamboree Staff Advisor. The recruiting sub-committee will be getting volunteers to help out from each of the Mic-O-Say dance districts. Their job will be to help assist in spreading the word about the National Jamboree and to get boys signed up to attend.

The first shakedown has been scheduled for October 20-21st, 2012 at Camp Geiger. Plans for the weekend are being put together and new information will be released as it becomes available.

Other items of interest that were discussed at the meeting consisted of lots of new information released by National since the last committee meeting.

Online Registration is now LIVE! –
Participants and Staff can now register through the Summit Bechtel Reserve Website.

Online Application Instructions –
Here are instructions on how to register online through the Summit Website

Be Prepared Document –
This document shows what scouts and scouters need to do in order to be prepared and to be considered for attendance at the Jamboree.

BSA National Meeting Update –
New information about the Jamboree experience at the Summit was released to those in attendance at the National Meeting in San Diego. Notes taken from this meeting were shared with the committee.

2013 Jamboree Brand Identity Guide –
If you’re interested follow the link to look of the new brand standards for the National Jamboree in 2013

Summit Promotional Video –
This video was posted here on the blog earlier but here is the link again.

Patrol Z Members Selected –
Here is the link to all news on Patrol Z

Boy Scout Troop Leadership Selection –
Scoutmaster – Rob Walling
Assistant Scoutmaster – David Whitmer
Assistant Scoutmaster – Randy Hager

This selection was approved by the committee and will be heading up the troop as the process moves forward. Alternates have also been selected in the event that someone would need to step down from the position.

Venturing Patrol –
Leader and Youth Interest forms are available now! You can find them here:
Venturing Adult Interest Form
Youth Interest Form

Adult Interest forms will need to be returned to the Scout Office by September 5th, 2011 in order to be considered for a leadership position within the patrol. The committee is looking to find one male leader and one female leader for the group of 8 youth.

The next meeting has been set for Tuesday, August 2nd, 2011 at 7 PM. The group will be meeting again in the Herzog Lodge to discuss progress and any new information. The agenda will be emailed out at a later date and posted on the Jamboree Blog.